Administrative & Graphic Design Assistant

Support daily office operations and create polished graphic assets as an Administrative & Graphic Design Assistant in Spring Valley, NY.

Responsibilities

• Greet clients in person and support a smooth customer experience at the front desk.
• Answer and route incoming calls using a multi-line phone system.
• Assist with scheduling, filing, typing, and data entry.
• Support office management with day-to-day administrative needs.
• Help with bookkeeping tasks in QuickBooks while maintaining accurate records.
• Handle confidential information with appropriate care.
• Create and update graphic design materials based on project needs.
• Review details for accuracy and prepare files for approval.
• Contribute to timely communication and organized records to support team workflow and client support.

Requirements

• Office, administrative, clerical, or personal assistant experience is helpful; customer-facing experience is a plus.
• Preferred familiarity with QuickBooks, Microsoft Office, graphic design tools, and general computer skills.
• Strong computer literacy, organizational ability, and time management.
• Typing skills and attention to detail for clerical and design preparation tasks.
• Ability to communicate clearly with clients and handle phone communication with professional etiquette.
• Comfort managing front desk responsibilities.
• Must speak English and Spanish.
• Ability to manage competing priorities, protect confidential information, and work collaboratively.

Tech Stack

• QuickBooks
• Microsoft Office

Pay

• $16.00 - $22.00 per hour

Schedule

• 30.0 hours per week

Work Location

• In person
• Spring Valley, NY