Graphic Design Assistant

PaperKateCo. is a hybrid team based in Sarasota, FL, hiring a contract Design and Administrative Assistant to support end-to-end graphic design work for wedding and event paper. This is a 1099 independent contractor role with a flexible schedule and an expected part-time cadence of about 7 to 10 hours per week. You will work across design, client proofing, print preparation, and behind-the-scenes workflow, with room for future growth toward a Lead Designer path.

What you’ll do

• Support initial layout, design, and design edits in Adobe Illustrator and/or InDesign for custom Invitation Suites, Save the Dates, and day-of paper items such as menus, programs, cocktail napkins, escort cards, and more.
• Prepare and format client proofs in InDesign, incorporating revision requests accurately and on deadline.
• Complete client design revisions and deliver finished files on time.
• Create print-ready files including bleeds, margins, outlines, and color profiles, then send to print and production partners.
• Merge and format data for variable print items like guest envelopes and place cards.
• Organize and maintain design files, templates, creative libraries, and brand assets.
• Research wedding stationery trends across typography, color, and paper goods to help support new designs.
• Respond to client inquiries and draft proposals, including vision boards and custom package quotes.
• Track projects across the full timeline, from inquiry through onboarding, design, revisions, print and production, assembly, and mailing.
• Monitor due dates and timelines, and update project status regularly.
• Support internal documentation updates such as price sheets, guides, and SOPs.
• Assist with vendor, supplier, and client communication.
• Manage inventory ordering for office and packaging supplies.
• Create social media content by downloading client galleries, preparing posts, and planning future content for Instagram and Tiktok.

What we’re looking for

• Proficiency in Adobe Illustrator and/or InDesign
• Strong typography instincts and a careful eye for visual detail
• Ability to take initial creative direction, create work, and revise based on feedback
• Comfort managing multiple projects and deadlines at once
• Basic social media experience

Helpful background (preferred)

• Experience with wedding or event stationery, calligraphy, or luxury print goods
• Familiarity with wedding or event industry timelines
• Experience with Dubsado or another wedding industry CRM

Compensation and schedule

• $27/hour
• Part-time schedule, approximately 7 to 10 hours per week
• Flexible hours as an independent contractor (1099)
• No employee benefits (1099 role)
• Potential growth into a Lead Designer position in the future

Location

Hybrid remote in Sarasota, FL 34236.

To apply

Send a resume, portfolio work, and any other relevant information to [email protected] with the subject line Graphic Design Assistant | Your Name.